How to record a video meeting (and where the file goes)

Every meeting platform has a Record button and every one of them puts the resulting file somewhere slightly different. This is the specific answer for RoundMeet: who is allowed to press it, what the other people in the call experience when you do, where the video ends up, and what happens to it in the minutes after everyone hangs up.

Who can record, and on which plan#

Two things have to be true before the Record button does anything. You have to be the host — the moderator, which normally means the person whose account created the meeting — and your account has to be on a plan that includes cloud recording.

If you are not the host, the button is there but disabled, and its label reads *Record (host only)*. On the Free plan it is disabled for everyone including the host, and the label points at an upgrade instead. Nothing about this is hidden: you can always see whether recording is possible in this room before the meeting starts.

Tying recording to the host is deliberate. A recording is the one meeting artefact that outlives the meeting, so the ability to create one belongs to the person accountable for the room rather than to whoever happens to be in it.

How to record a meeting in RoundMeet#

1. Join the meeting as the host#

Start the meeting from your own dashboard, or from a scheduled entry you own. The Record button reads your moderator role, so joining somebody else's link as a guest will not unlock it no matter what plan you are on.

2. Press Record#

It is the filled-circle icon in the control bar at the bottom of the call, near the More (⋮) button. On a phone the control bar scrolls sideways — swipe the row of icons if you cannot see it. It is in the bar, not tucked inside the More menu.

3. Wait about ten to thirty seconds#

Pressing Record does not start capturing instantly, and this is the step people get wrong. RoundMeet spins up a dedicated recorder that joins your meeting the way a participant does and captures what it sees and hears. While it is joining, the button shows a spinner and an amber Processing… chip appears in the meeting header.

When capture genuinely begins, the chip becomes a red REC badge that every participant can see and everyone hears a short three-note chime. Those two signals are the truth; the button turning red is not. If you are recording something that starts on the dot — a class, a webinar, a formal review — press Record before the first sentence, not on it.

4. Stop when you are done#

Press the same button again; while recording it is red and its label reads *Stop recording*. The recording also ends when the meeting does, so forgetting to stop it costs you a few seconds of an empty room, not the file. There is no save step and no file dialog — nothing is written to your computer at any point.

Where the recording file goes#

Nowhere near your laptop. Because capture happens on the server, the recorder writes a single MP4 — one mixed video of the meeting as a participant in the room would have seen it, with the audio of everyone who was unmuted — and hands it to RoundMeet, which files it under the account that owned the room.

You will find it on the Recordings page, also reachable from the quick actions on your dashboard. A finished recording usually appears there within a minute or two of the meeting ending, then works through a short pipeline. The status pill on each row tells you where it is:

• Queued — the file has arrived and is waiting for a processing worker.
• Transcribing — the audio is being turned into text.
• Summarizing — that text is being condensed into a summary and action items.
• Ready — everything finished. Only Ready rows open.

A row marked Failed means processing stopped before the transcript and summary were written. The meeting itself was still captured; what failed is the text layer on top of it.

What a finished recording gives you#

Open a Ready recording and there are three things on one page:

• The video, playing inline with normal seeking. The Download button beside it saves the MP4.
• The transcript, split into timestamped segments. Every timestamp is a button: click 04:12 and the player jumps to four minutes twelve. This is far and away the fastest way to find the one exchange you actually came back for.
• The AI summary — a paragraph on what the meeting was about, a list of action items with an owner attached wherever somebody was clearly named, and the key topics as tags.

What the AI summary does — and what it does not#

The summary is produced in two steps, and the difference between them matters if you care where your audio goes. The transcript is generated on RoundMeet's own servers using an open-source speech-to-text model; the audio is not sent to a third party to be transcribed. The written summary and the action items are then produced from that text by an external language model.

The summary is also the least important step, and it is built that way on purpose. If it cannot run, the recording still becomes Ready with the video and the transcript intact and the page simply says the summary is unavailable. A recording is never lost because a summary failed.

Treat the output as notes, not minutes. Summaries paraphrase, they occasionally attach an action item to the wrong person, and they cannot tell that the important moment in the meeting was a fifteen-second aside. The transcript is the record; the summary is the shortcut.

Storage, deleting, and what counts against your plan#

Every recording counts against your plan's recording storage. When an account runs out, the Record button switches off until space is freed — the platform refuses to start a recording it cannot store rather than accepting one and truncating it later.

Deleting a recording from the Recordings page removes the video, its transcript and its summary together and returns the space. There is no separate step for the transcript and no copy left behind.

Cloud recording and AI summaries start at Pro. Current prices in rupees live on the pricing page — a price is the one number a blog post should not hard-code.

Questions people actually ask#

The short version#

Be the host, be on a plan with recording, press the circle in the control bar, wait for the red REC badge, and stop when you are done. The MP4, the transcript and the summary are waiting on your Recordings page a few minutes later.